Our coaches are not technical.
Marking attendance is one screen and two taps. If a coach can use WhatsApp, they can run a session here.
New spots open
One place to run your club,week after week.
Everything a season runs on, in one system: We set every club up by hand, so we open a limited number of spots each season.
One system, every seat in the club
- Limited spots this season
- Hands on setup
- Works on any phone
One system instead of
the attendance notebookthe fees spreadsheetfive parent WhatsApp groupsthe consent forms folderthe printed weekly schedulethe receipt bookthe medical declarations binderthe squad list on the wall
Limited spots
Spots open this season
Every club is configured by hand with the people who will use it, which is the only reason the number of spots is limited. The call is where we work out whether one of them is yours.
- One system
- Practices, attendance and fees in the same place
- Any phone
- Nothing to install, no licences to buy
- By hand
- Setup done with you, and a person to call after it
Why clubs move onto Scoutlor
Not because the software is clever, but because the week stops being held together by memory, a notebook and a group chat.
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Areas of the club week in one system
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The longest you wait for a reply from us
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Apps to install: it all opens in a phone browser
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Place for the calendar, the register and the money
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Of the club records stay yours, exportable any time
Any sport
The week has the same shape whichever sport you run
The day to day
The week to week running of a club
Four areas of the work that comes back every week, plus one optional plugin for the few weeks a year you run a competition. Your groups, your paperwork, your fees and your calendar, set up the way the club already works.
Practices and notifications
The week the club actually runs on: who trains when, who turned up, and everybody told the moment something moves.
- Training sessions, matches and events on one calendar
- Attendance taken at the session, on a phone
- Session reminders, moves and cancellations sent to the squad they affect
- A season view of who is turning up and who is drifting away
Practices and notifications
The week the club actually runs on: who trains when, who turned up, and everybody told the moment something moves.
- Training sessions, matches and events on one calendar
- Attendance taken at the session, on a phone
- Session reminders, moves and cancellations sent to the squad they affect
- A season view of who is turning up and who is drifting away
Athletes, coaches and parents
Everyone the club deals with in one place, instead of five WhatsApp groups and a notebook.
- Athlete profiles with photos, records and documents
- Squads and training groups by age, with athletes moved between them
- Coaches and staff with the access each one needs
- Parent and guardian contacts kept beside the athlete
Forms and signatures
Registration, consent and medical forms signed by the parent on their phone, and kept against the athlete instead of in a folder in the office.
- Registration and consent forms sent to the parent, not printed
- Signed on a phone and stored against the athlete for the season
- Medical declarations and photo permissions in the same place
- A list of who has signed and who to chase before the first session
Fees and payments
Know who has paid without going through a notebook at the end of the month.
- Fee plans per squad or per athlete
- Invoices and receipts sent from the platform
- A clear list of who is paid up and who is late
- Card and local payment methods, where they are available
Optional plugin
Tournaments, as a plugin
An optional add-on for the few weeks a year you run your own competition. Switch it on for the tournament, and it stays out of the way the rest of the season.
- Groups, fixtures, live standings and a knockout bracket
- A public tournament page parents and spectators can follow
- Award voting when the competition ends
- Nothing to set up again next season: the squads are already there
Inside the platform
Where the week actually gets easier
Four jobs that come back every week, and what each one looks like once it lives in one place.
The training week
Stop rebuilding the week every Sunday night
The calendar, the squads and the register are the same thing. A coach opens the session on their phone at the pitch, marks who is there, and the office sees it without asking.
- Marked at the session
- Attendance is taken where the training happens, not copied into a spreadsheet later that night.
- Changes go out on their own
- A session that moves or gets cancelled reaches the squad it affects, so nobody drives to a locked gate.
- The drift shows up early
- A season view of who is turning up, so you talk to a family in week four rather than losing them by week nine.
Fees and collection
The chase after payments ends here
Every athlete carries their own fee plan and their own history, so "who has not paid this month" is a screen you look at rather than an evening you spend.
- One list, current
- Paid, late, partly paid and pending, per squad or across the whole club.
- Invoices and receipts from the system
- Sent from the platform against the athlete, so the paperwork matches the payment without a second ledger.
- The payment methods your families use
- Card and local methods, where they are available in your country.
Forms and signatures
The forms get signed before the first session
Registration, consent and medical declarations go to the parent as a link, get signed on the phone they are already holding, and stay attached to the athlete for the season.
- No printer, no folder
- Nothing to photocopy, hand out at training, collect back and file.
- You can see who is missing
- A list of who has signed and who still has to, so you chase four families rather than all of them.
- Kept where it belongs
- Signed documents sit on the athlete record, not in an inbox someone has to search.
Athlete records
Everything about an athlete on one screen
The squad they train with, the guardian to call, what they have signed, what they owe and how often they turn up, without opening four different things.
- The guardian beside the athlete
- Parent and guardian contacts live on the record, so the right person is reached first time.
- Squads that move with the season
- Age groups and training groups an athlete can be moved between without being set up again.
- Access that fits the role
- A coach sees their squads. The office sees the money. Nobody has to share one login.
The tools
The same club, from four different seats
Register
- AO
- DM
- YL
- RB
The coach, at the pitch
The session for today, the squad list and the register, on the phone already in their hand. No laptop at training.
Monday, 09:14
- Sessions run last week12
- Families late on fees4
- Forms still unsigned3
The office, on Monday morning
Who trained, who is late on fees and who still has a form to sign, on one screen.
SScoutlor club
Tuesday training moves to 18:00, Pitch 2.
Got it, thank you
The parent, on WhatsApp
The week, the changes and the link to sign, in the app they already read. No account to create.
Attendance by squad
- U1092%
- U1278%
- U1486%
- U1664%
The director, across the club
Attendance by squad, collection by month and the athletes drifting away, without asking four people for a number.
Built for how a club really runs
Works on any phone
A browser is the whole requirement. Nothing to install, no licences to buy, no device the club has to supply.
Set up by a person
We configure your squads, athletes and fees with you, from whatever list you keep today. You never meet an empty screen.
Parents kept in the loop
Guardians get the schedule, the changes and the forms without creating an account or learning a new app.
Access per role
Coaches, administrators and the director each see what belongs to them, so one shared login stops being the system.
Reads in your language
Eight languages, right to left included, so coaches and parents are not translating a screen in their head.
Your data stays yours
Athlete records, attendance and fee history belong to the club. Export them or ask us to delete them, whenever you want.
Parents and guardians
The parents hear it from the club, not from the group chat
The week, as it stands
Sessions, times and places sent to the guardians of the squad it belongs to, in the app they already read.
A change, the moment it happens
Moved, cancelled or relocated. One message to exactly the families it affects, instead of a thread nobody reads in time.
A form, as a link
Consent and medical declarations open, get signed and come back, without an account and without a printer.
A fee, with a way to pay it
The amount, what it covers and the link to settle it, so a reminder is something a parent can act on.
How it works
From a call to a live club
No procurement process, no implementation fee and no six week project plan. Three steps, and the first one is a conversation.
Book an appointmentStep 1
Book a call
About twenty minutes, at a time that suits you. You tell us how the club runs today and what hurts most.
Step 2
We map how you run today
Squads, age groups, who collects the money and where the lists currently live. This is the part that decides what setup looks like.
Step 3
We set the club up with you
Squads, athletes and fees are configured together, from whatever list you already keep. You do not start from an empty screen.
Goes liveStep 4
Your teams go live
Coaches take attendance, parents get the week as it changes, and you can see who is turning up without asking anyone.
Step 5
We stay with the season
The people who set your club up answer on WhatsApp or email, fix a season when it changes on you, and keep adding what you need.
Integrations
It fits around what your club already uses
Nothing here asks the club to abandon the tools that work. The parts that already do their job stay, and the platform takes over the parts held together by hand.
Guardians are reached where they already are. No account, no download, no new group to join.
Invoices, receipts and confirmations sent from the platform to the address the family already gave you.
Card and local payments
Collection through the methods families actually use in your country, settled against the athlete record.
Your existing lists
A spreadsheet, an exported group or a paper register: we bring it across with you during setup.
Any phone browser
The device the coach already owns is the terminal. Nothing to install and nothing to keep updated.
The tournaments plugin
Switch it on for the weeks you run a competition, and the squads you already have are the teams.
What we are promising
We will not sell you a season and disappear. Every club on Scoutlor was set up by someone you can still call, and that is the only reason we open a limited number of spots.
The Scoutlor teamClub onboarding
What clubs ask us on the call
Straight answers, before you book
We already pay for something.
Then tell us what it does well on the call. If it covers the week better than we do, we will say so.
What happens to our data if we leave?
You export it and it is yours. Athlete records, attendance and fee history, whenever you ask.
Can we start with one age group?
That is usually the best way. Run one squad for a few weeks, then move the rest across.
Do parents have to download anything?
No. They get a link. Nothing to install and no account to create.
How long does setup take?
It depends on the lists you keep. We do it with you rather than handing you an empty system.
We run more than one sport.
Good. Groups, sessions, attendance and fees have the same shape in all of them.
Book an appointment
Tell us about your club
Share what your club needs here, or send us an email at hello@scoutlor.com and we follow up within 24 hours.
- About 20 minutes
- No cost, no commitment
- We reply within 24 hours
Questions
What clubs ask us
Ask us anything else
The call is the honest version of this page: we will tell you what is built, what is not, and whether Scoutlor is wrong for your club.
Is it available now, and how soon can we start?
Yes. What limits us is the setup rather than the software: every club is configured by hand with you, so we open a limited number of spots each season. On the call we agree a start date and which squads go in first.
What does it cost?
It depends on the size of the club and on what you use, so we quote it on the call instead of posting a number that fits nobody. The call itself costs nothing and commits you to nothing.
Do we need computers at training?
No. Everything runs in a phone browser, so a coach marks attendance where the session is and a parent checks the schedule on the way there. There is nothing to install.
Can we move our athlete list over, and start with one squad?
Yes to both. Bring whatever you keep today, a spreadsheet, an exported WhatsApp group or a paper register, and we do the import with you during setup. Running one age group for a few weeks before the rest moves across is a perfectly good way to start.
What support do we get after setup?
A person, not a ticket queue. The people who set your club up stay with it: we answer on WhatsApp or email, fix a season when it changes on you, and keep adding what you need as the year goes on.
Who owns the club data?
You do. Player records, attendance and fee history belong to the club, and you can export them or ask us to delete them at any time.
Do athletes and parents get told when a session changes?
That is the reason the schedule lives in one place. A session that moves or gets cancelled goes out to the squad it affects, so nobody is chasing a WhatsApp thread at seven in the morning to find out whether training is on.
Which sports do you support?
Whichever ones your club runs. The week has the same shape in football, basketball, handball or swimming: groups, sessions, attendance, notifications and fees. Tell us on the call which sports you run and they are set up with everything else.
Where do you work with clubs?
Anywhere. Calls are held in English, and payment methods follow what is available in your country.
Still not answered? Ask it in the appointment
Move the club onto one system
About twenty minutes on a call, at a time that suits you. No cost, no commitment, and an honest answer about whether this fits your club.
We follow up within 24 hours.